Last Updated: October 2025
Welcome to Payroll Services NW. We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (www.payrollservicesnw.co.uk) or use our services.
1. Who We Are
Payroll Services NW is a trusted UK-based payroll provider located in Blackburn, Lancashire, offering reliable and compliant payroll solutions for businesses nationwide.
Email: info@payrollservicesnw.co.uk
Phone: 01254 694320
Business Hours: Monday – Friday: 9:00am – 5:00pm
2. Information We Collect
We may collect and process the following types of personal information:
A. Information You Provide Directly
When you contact us, request a quote, or use our services, we may collect:
- Full name
- Business name and address
- Contact details (email, phone number)
- Payroll-related details (employee information, company payroll data)
- Any additional information you voluntarily share with us
B. Information Collected Automatically
When you visit our website, we may automatically collect:
- Your IP address
- Browser type and version
- Pages you visit and time spent on them
- Device information
- Cookies and similar tracking technologies (see Section 7)
3. How We Use Your Information
We use your information to:
- Provide and manage payroll services
- Respond to enquiries or quote requests
- Process and deliver accurate payroll data
- Communicate important updates or service information
- Maintain compliance with HMRC and UK payroll legislation
- Improve our website, services, and customer experience
We will only use your personal data when legally permitted — primarily to perform a contract with you, comply with legal obligations, or based on your consent.
4. Data Sharing and Disclosure
We do not sell or rent your personal data.
However, we may share information with:
- Trusted service providers who assist in delivering our payroll or IT systems (bound by confidentiality agreements)
- HMRC or other government bodies when legally required
- Professional advisers (e.g., accountants or auditors) for compliance and business operations
All third parties are required to respect your data privacy and security.
5. Data Retention
We retain personal data only for as long as necessary to:
- Fulfil the purposes for which it was collected
- Comply with legal and accounting requirements
Payroll data may be retained for up to 6 years as required by UK tax law.
6. Your Data Protection Rights
Under the UK GDPR, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data (where legally applicable)
- Object to or restrict processing
- Request data portability
To exercise your rights, contact us at info@payrollservicesnw.co.uk.
We will respond within one month of receiving your request.
7. Cookies
Our website uses cookies to enhance your browsing experience and analyse site traffic.
You can choose to accept or decline cookies via your browser settings.
For more details, please refer to our separate Cookie Policy (if applicable).
8. Data Security
We take appropriate technical and organisational measures to protect your information from:
- Unauthorised access
- Alteration or disclosure
- Accidental loss or misuse
All payroll data is handled using secure, cloud-based systems and encrypted channels.
9. Links to Other Websites
Our website may contain links to third-party websites. We are not responsible for their privacy practices, so we encourage you to review their policies separately.
10. Updates to This Policy
We may update this Privacy Policy periodically. The latest version will always be available on our website, and the “Last Updated” date at the top will reflect any changes.
11. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact:
Payroll Services NW
Address: Blackburn, Lancashire, UK
Email Address: info@payrollservicesnw.co.uk
Phone Number: 01254 694320